Location: Mackay, QLD
Position: Permanent Part-Time
Hours: Tuesday-Friday, 8:00am – 3:30pm

About Us

Pioneer Community Kindergarten & Preschool is a community-based, not-for-profit kindergarten with a strong reputation for providing high-quality early childhood education and fostering meaningful relationships with children, families, staff and the wider community.

We are seeking a friendly, organised and proactive Administration Officer to join our team and become the welcoming face of our service.

About the Role

This varied and rewarding role is ideal for someone who enjoys working with people, has strong administrative skills, and thrives in a busy environment.

Key responsibilities include:

• Managing enrolments and family enquiries

• Maintaining child and family records using XAP software

• Supporting the Director and Committee with administrative tasks

• Preparing newsletters, correspondence, excursions/incursions and promotional materials

• Managing phone, email and face-to-face enquiries

• Coordinating bookings, events and service communications

• Maintaining accurate records and filing systems

• Assisting with compliance documentation and reporting requirements

• Attending Committee and Staff meetings

About You

To be successful in this role, you will have:

• Excellent organisational and time management skills

• Strong written and verbal communication skills

• High attention to detail and accuracy

• Proficiency in Microsoft Office and general computer systems

• The ability to work independently and as part of a team

• A warm, professional and welcoming manner when interacting with families and staff

• Experience in administration, bookkeeping or customer service (preferred)

Experience in the early childhood sector and knowledge of XAP software would be highly regarded but are not essential.

What We Offer

• A supportive and collaborative workplace culture

• Family-friendly working hours

• Opportunities for professional development and wellbeing days

• The chance to make a meaningful contribution to a valued community organisation

• A rewarding role supporting children and families in their early learning journey

Requirements

• Current Blue Card (or ability to obtain one)

• Current Child Protection Training (or ability to obtain)

• Eligibility to work in Australia

How to Apply

Please submit your resume and a cover letter outlining your suitability for the role.

Applications will be reviewed as they are received.

Pioneer Community Kindergarten & Preschool is an equal opportunity employer and welcomes applications from people of diverse backgrounds and experiences.