Looking for an Operations Admin Coordinator to commence ASAP in Mackay!

Your new company 
Our client is a leading port authority in Queensland, responsible for managing and developing key ports across the region, including those at Weipa, Abbot Point, Mackay, and Hay Point. With a strong focus on strategic planning, infrastructure development, environmental stewardship, and operational safety, they play a vital role in facilitating sustainable trade and economic growth throughout northern Australia.Your new role 

Provide administrative support to the Operations team across areas including finance, HR, procurement, security, and emergency management

Manage correspondence, records, and office systems, ensuring accuracy and compliance with policies and procedures

Coordinate
operational meetings, prepare documentation, and take minutes

Deliver customer service and act as a key contact for internal stakeholders, port customers, and external agencies

Monitor shipping schedules, asset systems, and support operational reporting and budgeting activities

Support security operations, including access control, permits, compliance records, and audits

Coordinate resources, training, travel, procurement, and day-to-day operational administration

Maintain accurate documentation and contribute to continuous process improvement initiatives

What you'll need to succeed 

Demonstrated experience in an administrative role with strong system and Microsoft Office skills

Excellent organisational skills with the ability to manage workload, meet deadlines, and work with minimal supervision

Strong communication and stakeholder engagement skills with a professional and confidential approach

Ability to work collaboratively in a team environment, including emergency management contexts

High attention to detail and ability to manage records, compliance, and operational processes

Eligibility to meet role-specific requirements (e.g. Maritime Security Identification Card, authorised officer status)

Qualification in Business Administration and knowledge of maritime operations (desirable)

What you'll get in return 
This is an excellent chance to step into a secure position with an established team in Mackay. The role offers a Monday to Friday roster, supporting a healthy work-life balance. You’ll earn a competitive hourly rate plus penalty rates, ensuring you’re well compensated for your efforts. It’s also a great opportunity to build practical experience while working with a highly regarded client.What you need to do now 
If you’re interested in this role, applications can be submitted via the “apply now” button. Please ensure you are submitting an up-to-date CV. If you have any further questions, please contact Tanaya Tolson on 07 4960 1***.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.#3001582